When unexpected incidents occur in Scouting, swift and accurate reporting is essential to safeguard the safety and well-being of everyone involved. As a unit, your responsibility is to promptly notify our council leadership of any incident. Keep in mind that the objective is to furnish us with clear, concise, and accurate details regarding the incident.

There are three categories of unexpected incidents:

• General Liability – Allegations of bodily injury, illness or property damage including employment matters
• Membership Infraction – Behavior that puts a Scout’s safety at risk, including Safeguarding Youth violations, allegations of abuse, self-harm, etc.
• Near Miss – Incident was an unplanned event that did not result in injury, illness, or damage, but had the potential to do so

There are specific reporting forms for each of these three categories. You can access each form using the buttons below:

IMPORTANT: Once you’ve filled out your incident report form, you must save it and email it to our office using the form below. We will follow up with you with the appropriate information, claim forms, etc.

Guide to completing an incident report:

To help streamline the information gathering process, here’s a ten-step guide to assist you in determining what details you should share with our council when reporting the incident.

1. Basic Information:
   • Date and time of the incident.
   • Location where the incident occurred (campsite, meeting place, etc.).
   • Your name and contact information as the report filer.
2. Nature of the Incident:
   • Clearly define the incident type (accident, injury, illness, property damage, behavioral concern, etc.).
3. Involved Individuals:
   • Names and ages of all individuals involved (Scouts, leaders, volunteers, staff, etc.).
   • Roles and positions within Scouting America (Scout, Scoutmaster, adult leader, etc.).
   • Contact information for those directly involved.
4. Description of the Incident:
   • Offer a detailed and factual account of the incident.
   • Maintain objectivity and avoid speculation or assumptions.
   • Describe any actions taken before, during, and after the incident.
5. Witness Information:
   • Names and contact information of witnesses who observed the incident.
   • Their perspective on what they saw or heard.
6. Injuries or Damage:
   • Detail injuries, illnesses, or property damage sustained if applicable.
   • Mention any medical treatment on-site or subsequent medical attention sought.
7. Immediate Response:
   • Outline immediate actions taken to address the situation or provide assistance.
   • Note response times and outcomes if emergency services were involved.
8. Contributing Factors:
   • Identify factors that might have contributed to the incident (unsafe conditions, lack of supervision, equipment failure, etc.).
9. Follow-Up Actions:
   • Describe post-incident actions taken to ensure safety and well-being.
   • Note any communications with parents or guardians of affected Scouts.
10. Photos and Documentation:
    • Attach incident scene photographs, images of injuries, or property damage if available.
    • Include relevant documents such as incident forms, medical records, or witness statements.