It is the vision of the Capitol Area Council, Scouting America (CACScouting) to provide for every youth member a safe, meaningful and fun activity. To achieve that goal, this Activity Planning Guide has been prepared to carefully and in detail provide the steps and procedures necessary to guide anyone planning an activity or event. The guide is applicable, for Activity Committee Chairs, Event Committee Members, Staff Advisors, District Chairs, and Vice President of Program.

Conducting an activity in the CACScouting represents a partnership between a committee of volunteers and the Capitol Area Council (CACScouting) which is the local branch of Scouting America. As leaders in the CACScouting, all volunteers and staff have a commitment and responsibility to adhere to the policies and procedures of the BSA. This Activity Guide is your gateway to understanding and following the principles of successful event and activity planning, conducting, and closing out an event in accordance with the established policies and procedures.

• All activities must have specific and well defined objectives to be successful.
• All events need to be self-supporting.
• Events that are overnight fall under National Camp Accreditations Program (NCAP) and must complete an NCAP assessment.
• New events need to be proposed to Council Leadership 120 days prior to the start of the event.  A worksheet is included in Appendix A.